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The BrightGauge Blog

Danielle Ungermann

Customer Stories: Cards Technology Extends BrightGauge to their Customers

In business since 2000, Cards Technology started out as a computer repair shop and system builder. As the years went on and the IT industry continued to evolve, they made the switch to full IT ...
In business since 2000, Cards Technology started out as a computer repair shop and system builder. As the years went on and the IT industry continued to evolve, they made the switch to full IT Services provider. Today, they focus on infrastructures and database management. Joining BrightGauge Cards Technology first came across BrightGauge when they were looking for a way to supplement the work they started in Connectsmart. Within 30 minutes of getting connected, Sam Card, the CEO of Cards Technology, was able to create his first custom dashboard in BrightGauge. “When we first tried BrightGauge, our goal was to see our metrics in one place and to get our KPIs in front of our team. We were able to get started up with BrightGauge pretty quickly, and with ease. I have other employees who know nothing about database queries and they got in there with no trouble.“ After learning of BrightGauge’s connection to Kaseya and Quickbooks integrations, lots of lightbulbs went off for Sam and his team. They went deeper in their Advanced account, working with the data mashup between gauge layers to make their metrics and data do the work for them. They also use Smileback quite a bit. Each week, they run an analysis of service tickets and how much time they're spending on each. For example - 4 hrs on printer issues and 10hrs on workstations. They then ask themselves how to get those numbers down, and then measure the actions taken vs results of such. Cards Tech has 6 TVs spread across the office to track their KPIs and monitor tech performance. Each tech gets an extra boost in compensation based on their performance. Customizing BrightGauge for the Customer Since launching back in 2012, BrightGauge has mainly served IT and MSP companies. In recent years, some of our customers have started to ask, “how can we extend BrightGauge to our own customers?” Sam came to us to see how we could create a BrightGauge account for one of his clients who was using a datasource that had yet to be added to our list: Aptora. A software used by HVAC companies for tracking techs and managing their business, Aptora has a couple of products. BrightGauge integrates with Aptora’s Total Office Manager. Both Sam and his customer instantly saw the benefits of taking two otherwise disconnected systems, and creating dashboards and metrics to bridge the data points across their tech stacks. “With BrightGauge, we get better reporting and metrics out of PSA software that otherwise you can't easily filter for in other programs. It's great that you have filled that need.” Their Go-to Tracked Metrics Number of endpoints in Kaseya and divided by revenue logged in Quickbooks Measure agreement efficiency -- measure breakdown of agreement by client
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Product Update! New look to Client Mappings

Today, we released a major facelift to the way you use BrightGauge's client mappings tool. For those who work deep in putting together BrightGauge Client Reports, the client mapping tool is a huge time saver. When to use client mappings You may wish to use client mapping when you have multiple datasources where a clients name may appear slightly different across each of them. Client mappings help tell your data how to parse your information based on each client. This is especially helpful for when you're putting together client reports and need to dictate who receives what reports. How to set up client mappings Once logged into BrightGauge, click on "Data" on the top right corner and select "Client Mappings" from the drop down menu. Adding Client mapping To add a new client, click “Add a Client" Use the auto mapping search bar The client mapping process now happens in 1 modal instead of 3 separate screens. When the modal opens, you can name the mapping and search for the client using the search input. This will search through your featured integrations. Single mappings (client pill) If the search finds a match, it will show as a client pill similar to the linked filter pill. If it matches incorrectly you can remove the pill by clicking the "x" icon. Single Datasource Search If the auto mapping search does not provide a result or an incorrect mapping click the "+" icon on the datasource row. In the search bar, proceed to enter the name for this client EXACTLY as it appears in the corresponding datasource database. It will search again and you can select the appropriate one from the drop down list. If a client has multiple names for the same datasource (bundling child accounts into a parent account or multiple sites into one account), you can use this method to combine all of them. Make sure to check the names across all datasources. If you are mapping multiple accounts into the same client, you’ll have to search in each datasource. Once all selections are made, make sure to save the edits by clicking on the "Save" button at the bottom. Editing/Deleting Once a client mapping is created you can edit or delete it using the 3 ellipses (more options) menu on the right. Add new or existing client recipients The next step is to assign recipients (contacts) for this client. This is only needed in order to have reports emailed directly to them. Use the ellipses (more options) menu on the right and click on "Client recipients" to launch the modal. Start by typing the client’s name or email address. If you already have them as a recipient or contact in your account, then it will show those results. If you want to add a user that's not listed, use the form below the user listing window. You can add as many recipients as you would like. You have unlimited viewer licenses that may be used. If you'd like more help setting up client mappings for your BrightGauge and clients, send us a note here.

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Podcast #46: Achieving Great Customer Support Through Team Building with Cenon Hipolito, NetworkDr

Focused on more than service desk side of things, Cenon Hipolito, the Service Desk Manager of NetworkDr, is dedicated to making sure his techs want to stick around for the long haul. Less employee turnover is a sure sign of greater customer satisfaction. We first met Cenon Hipolito of NetworkDr back in May during one of our Data Driven Workshops. I among many other team members enjoyed speaking with him and were especially interested in how he uses BrightGauge through touchscreen displays and to help promote growth through a little competition. Listen to this month's episode of the BrightGauge podcast to learn how NetworkDr has opened the doors for employees to share valuable feedback, take part in coming up with new strategies, and incentivize their techs to value their work even more through mentorship. Key Takeaways: Getting all of your teams on the same page Avoiding the revolving door of technicians Personalizing the customer experience Employee onboarding & mentorship Keeping the core team intact BrightGauge leaderboards & dashboard touchscreens Incentivizing feedback Cenon's top quote for new hires: “Coming together is a beginning, staying together is a progress, and working together is success.” - Henry Ford _____________ Transcript: Danielle: Welcome to the BrightGauge podcast. I’m Danielle Ungermann, the Product Marketing Manager at BrightGauge. Today I’m speaking with Cenon Hipolito from NetworkDr, based out of New Jersey. They’ve been a customer of ours for…I don’t know how many years. How long has it been? Cenon: I’m not certain, actually. Cenon: It’s been a long time though, at least five—at least six years, actually. Danielle: No, you’re one of the OGs. Tell us just little bit about Network Doctor and some of the customers that you’re serving. Cenon: So, NetworkDr, we are an MSP based out of Englewood Cliffs, New Jersey. We’re about five minutes away from the George Washington Bridge, so we have great access to New York City. A lot of our clients are based out of New York City and we have several clients in New Jersey and other states across the country. We do support a wide variety of industries, so we don’t necessarily focus on one industry. We just focus on landing clients that are a good fit for us. Danielle: Awesome. Cenon and I, we spoke back—we first met during the Data Driven Workshop back in May, this previous one, and I was most interested in what you had to say about how you balance kind of the service side of things with operations. Your strategy a little bit seems to be to keep customers happy through keeping your employees happy. I know that you said that you were brought on in 2003. What did Network Doctor look like at that time? Cenon: Network Doctor at that time, we were definitely a smaller company. We were, I would say, less than 20 people at that time. I was brought on to be a part of the remote support team. We basically took over a larger client and we just started hiring digital people. They took me on as a Level 1 technician, started basically working through the ranks there. I became an escalations technician. I worked in the field, I’ve worked for our managed services department. I attended account management meetings with a lot of our clients. I’ve been involved with all the day-to-day operations in some way since I started at Network Doctor about seven years ago. Danielle: That’s great. That really gives you a good holistic picture of how the whole entire company operates and where there’s room to connect the different teams, too. Cenon: Correct, correct. We feel that if you work with the other departments, you actually understand what they go through and maybe you have a little bit more sympathy or you try to make sure that you help them achieve their goals as well. Danielle: Definitely. I operate under the same mentality. I honestly don’t really think that it works to silo your teams, especially when so much of what you’re doing is going to cross over into them, too. Cenon: Correct, correct. Danielle: It doesn’t make sense to look at it as separate folders when a lot of the pieces have to come together through talking to your service team and your sales team to make sure that they’re communicating the same stuff and then going back to, in our case, our product team, to ensure that they’re continuing to build the right stuff based on the feedback that they’re getting from both separate departments. Cenon: Correct. We also like to make sure that we’re all on the same page. I mean, if we’re going to talk to a client, it would be best that both our service, our account management teams are all offering or are aware of the same solutions or have the same mindsets. It’s great to go across departments so you could be on that same page. Danielle: Yeah, it’s really incredible when that’s not the case and you’re finding out something from the customer something that you’re offering that you didn’t know that you were offering to your customer. Cenon: 100% correct. Danielle: It’s all too common. So, since you’ve joined Network Doctor, what would you say has changed throughout the company? Cenon: Definitely the amount of people that work here. We started with less than 20, probably around 15. Currently right now, I believe we’re at about—we’re actually at 58 employees right now. That’s a lot of growth since I’ve been here. We have made significant strides in company culture. We want to make sure that Network Doctor is not necessarily a revolving door of technicians, as that does have an effect in customer support or customer service if you’re constantly bringing in new people who are unfamiliar with our clients. On top of that, too, we’ve developed a lot of new processes and procedures to make sure that clients remain happy and also that our team remains happy. Danielle: That’s also keeping the context in place, so anyone who does have to pick up a conversation with a customer that’s been around for a while, they’ll know what’s already bubbled up in the past and who maybe to reach out to throughout the team to ask more questions. Cenon: That’s correct. Also, our technicians, even our remote technicians, they develop a relationship on the phone with our clients. A lot of our techs, they do know what’s going on outside of work with our clients. They know their wives, they know that they’re going on vacation. It’s nice to have that kind of friendly interaction between our team and our clients. Danielle: Definitely. How else do you personalize the customer service experience? Cenon: Personalizing the experience, what we attempt to do is, we attempt to match each client’s support request with someone that’s familiar with the company and how they like to operate. If we have a new employee, what we have them do is we have them shadow with one of our more senior technicians so they can show them exactly how a client likes to work or what client procedures are, or little client gotchas. We like to make sure that each tech is familiar with how each of our clients likes to operate. On top of that, what we’ve done recently, is we’ve started the development of pods, which are basically teams of technicians that know and understand each of our clients’ specific applications, various procedures, who have even met our clients face to face, that are familiar with them. We like to make sure that each of our team members knows what’s going on with the company, that they’re just not thrown into a certain situation. We feel that that definitely helps with customer service and the way that our clients interact with us. Danielle: Right. Do you also lead them through kind of a—at BrightGauge, when we have a new employee join, it’s not that they’re just joining one team, or in your case a pod, it’s the whole entire company and so we supply them with different docs to help them get familiar with how each team works, marketing, sales, to the product itself. Then we also give them different sets of guidelines for how we like to operate around the office, including our mission and our values. All of this packaged together so that when they come in, they’re not second-guessing themselves or wondering what to do next. It’s a very long onboarding period compared to companies where it’s one day and then you’re in it. We like to give you a couple weeks to really settle in. Cenon: Which is funny because when we spoke at the Data Driven Workshop, you explained that to me. We actually onboard new team members in pretty much the same exact way. When we onboard someone new, first we send them a welcome email explaining, with links to some training manuals, links to programs that we constantly use. We also include in that email a listing of our core values and our mission statement, just to make sure that everyone is on the same page and we explain what each of them are. I also included a quote which I thought definitely helps welcome new people. It was a quote that I found from Henry Ford. It pretty much sums up what we do here at Network Doctor. The quote is, “Coming together is a beginning, staying together is a progress, and working together is success.” We do include that in the welcome email. Part of someone’s first day, too, is we assign them a mentor or someone that they can go to for questions or just to hang out with so they don’t feel like an outsider. We also try to make sure to sit that new person close to their mentor as well, so they have easy access to them. We like to make sure that we introduce everyone, explain what each department does. We start people off slowly. We want to make sure that everyone is comfortable on the phone or comfortable in front of clients. Some people, they believe in throwing people into the fire. We don’t really believe that. I think that by doing that, it sort of makes the person more nervous and tends to lead to more mistakes and clients do notice that. They don’t like it when people learn on their dime, basically. It’s important that we start people off slowly so they just get more comfortable and the most important thing is, so they understand how we operate, how we like to operate and the reasoning behind all the processes and procedures, we feel that’s important as well. Danielle: Yeah. Definitely leaves little room for them to misinterpret what they should be doing and I love that you assign a mentor as well. I can’t tell you how many times I’ve stepped in somewhere, be it a new job or just a new environment, a networking event, where you’re not really sure where to begin, and it helps for those who are already familiar, to be that extra-friendly force that will help you get acclimated to wherever you are. Just even with a simple hello, makes a huge difference. Cenon: Correct. We definitely believe in that. Danielle: As they go further along in their time at Network Doctor, how do you ensure that your employees stay happy? Or not happy, but motivated and empowered by the work that they’re doing? Whatever word that is, is befitting. [Laughs] Cenon: [Laughs] Well, I also use that word empower. We want to make sure it’s to empower all of our team members to want to go above and beyond. What we do is, we ask each team member what their interests are, whether it be like in VMware or networking, security, a specific application. Based upon what they’re interested in and of course, our needs as well, we make sure that they’re involved in those certain types of tickets. We carve out some training for them. We ask them to get certified in certain things. We also do ask them afterwards to create training documentation for it or even hold training classes for those specific subjects that they just learned. We definitely feel that just empowering someone to become like a subject matter expert keeps them interested, keeps them engaged, keeps them highly motivated. Another thing that we do is we hold little contests here and there. We use a program called CrewHu, which allows team members to give other team members kudos for something that they’ve done. A lot of times there’s little things that you don’t know about that other team members know about, so CrewHu just allows them to give them a high five and say, “Hey, great job on working with this client,” or “Great job in resolving this outage.” It’s displayed on one of our boards here in the office. It’s actually right below our BrightGauge touch screens, in which we also utilize goals and the rewards—not the rewards. Danielle: I think it’s the leaderboard. Cenon: The leaderboard, correct. We have the leaderboard and that’s one of the things that is displayed. We see the guys go over there constantly. Like I said, we have touch screens, so they’re going up and down the leaderboard to see where they rank, how many tickets they’ve resolved, how much time they took on a ticket, how many positive client surveys they received in a day, so it keeps everyone so motivated to just go above and beyond. It’s basically a contest between the guys on who can get more surveys and so on and so forth. That’s how we try to keep everybody motivated, making sure that we keep them interested. Danielle: What do you do if someone seems to be falling on the short end of things that, you know, unfortunately it happens, you can’t keep everyone engaged and happy. Cenon: Correct. First things first is we got to talk to them. We sit down, we have a conversation. Maybe it’s a personal matter that’s affecting them in some way or maybe they’re just not as interested in something. It’s a matter of just finding out what the issue is, having a sit-down with them and just trying to address things slowly but surely. Danielle: Do you intervene early or as soon as something becomes an issue? Cenon: No. It’s best to cut it off early. As early as we see things happening, normally even the guys themselves, they’ll come to me and say, “Hey, I had some issues today with a ticket. That’s why I didn’t resolve as many tickets as I normally do.” We try to cut things off as quick as possible. But our guys actually do come to me or come to our team leads and explain their situation if they feel that they’re falling behind. Danielle: Okay. Do you have a process in place for—a lot of companies do performance reviews, be it every quarter, which is a lot, but I know some do or every year. Do you have that in place for peer reviews or is it mainly between manager and employee? Cenon: We do. We have department meetings, so we have a department meeting every day. It’s a 5, 10-minute thing where we talk about what’s going on and the issues from the day before that could arise to the next day. On top of that, too, is we do have—we started utilizing BrightGauge’s Goals Management as well, so we have some goals set for guys and they have to update it weekly and to show whether or not they’re on track with some of their goals. We officially do a review every year. This year we decided to go to every six months because that’s basically what our team said that they wanted. They wanted to have a little bit more feedback. On top of that, I’ll pull someone aside, ask them to go for coffee with me or take a walk with them and I talk to people as much as possible. I like to make sure that I know what’s going on with each and every single person. How their day is going, even stuff non-work-related. Danielle: Out of the 50-something employees that work at Network Doctor, how many of them do you manage? Cenon: About 35. Danielle: Oh, okay. Yeah, I know that a lot of companies are trying to figure out, too, as they scale, how to keep that personal interaction in place between them and their team members, just to make sure that no one feels like they’re left out or not noticed in the process of everything changing. Cenon: I mean, we recently implemented—I would say about a year ago, a year-and-a-half ago—team leads. If I’m not around or I’m busy talking with somebody else or if I’m talking to you, they have another person that they can go to. Basically, another ear that they can talk to. One of the other things that we do do here, is we hold sort of like a player’s association meeting. It’s basically a meeting minus the managers where our team can talk to each other or sort of talk about any issues that are arising. Anything that’s come across their mind. Any changes in process or if they don’t like the new software that’s been released. We think that’s it’s easier and people will be more open to share their opinions if there’s no managers or supervisors there. We have one person who is in charge of notetaking and disseminating that information to us, if need be. Danielle: That’s awesome. This is company-wide minus all of the team leads? Cenon: It’s minus all the managers. The team leads also do get involved, but again, we just thought it would make things more open and people are just more open to share what their thoughts are, minus managers. Danielle: That’s good. They don’t feel like there’s going to be any repercussions for having an opinion about something. Cenon: Exactly. Exactly. Cenon: We take these things seriously, so we’ve definitely implemented a lot of new process changes based upon these meetings to make sure that everyone does remain happy and engaged. Danielle: Once you decide on implementing new things or whatever comes out of these meetings, how do you notify different team members of what’s going on? Cenon: There will be a follow-up meeting with those team members or a random bunch of people saying, “Based on our last meeting, there was an issue that we wanted to do. So, we’re thinking about changing process.” This person who is in charge of it will explain the process and we’ll get feedback from people and see whether or not it will actually resolve the issue or if it will actually help the issue out in their opinion. Danielle: You map out kind of what the possible outcomes might be and where the benefits could lie as well? Cenon: Exactly. Danielle: That’s pretty cool. That’s something that I think a lot of companies could benefit from for sure and just to even have that open feedback loop with their own employees would incentivize them, I think, to want to extend that to their own customers. Cenon: Yeah, definitely. We’ve had a lot of positive feedback from it and a lot of the people do love it. This is something that’s definitely here to stay over here at Network Doctor. Danielle: What are some of the things that you track on top of—through direct dialogue? What are you tracking on the leaderboards and in your goal lists? Cenon: On the leaderboards, we do track how many tickets are assigned to somebody or how many alerts somebody has resolved, the amount of time it takes them to resolve an issue, what’s their SLA on going from assigned to resolve? All various types of information. We try to keep it as simple as possible. We don’t want to overcomplicate things, so we do keep it probably like, I would say less than 10 things that we track. Danielle: That’s great. Yeah, you don’t want to have too many numbers in your face to the point where it becomes ineffective just looking at it. Cenon: Exactly. Danielle: I’ve always said that you can always see a dashboard up from wherever you’re sitting in your office, for the most part, and it’s not going to work to look at that if you have it just socked with gauges. Cenon: Exactly. If there’s way too many numbers, people just don’t even want to see it. Having the least, but the most important numbers out there is the best thing. Danielle: We have some customers who even have dashboards where it’s just one number up on it. Cenon: Yeah, I saw that at the Data Driven Workshop. There was one gauge, one of your customer’s gauges, it only had one gauge. I think actually it was the amount of days since the last negative client survey. That was a great idea. That’s something that I’ve actually started to put in. Danielle: Cool! Well, I definitely want to check that out. How do you see yourself utilizing goals going forward to motivate your team? Cenon: Utilizing goals, I mean, the goals are set by the team member themselves. It’s something that does keep them interested. It’s something that they want to do. I want to actually take it to the next level and make sure that we do a weekly check in for everything. They’re going to get that report and they’re going to have to put it in their progress and we’re going to see what’s delaying their progress. If it’s something that we can control or give them a little bit of extra time during the workday instead of having to do something at night or on their free time. That’s definitely one of the things that we’re looking to improve to make sure that everyone stays happy. Danielle: Is that something that you would extend past your service team to other parts of Network Doctor? Cenon: It’s definitely on other departments as well. So, we do have a scheduling team or a triage team and one of the members has actually—one of those team members has actually said, “You know what? I think I want to get into technology. I want to do some support.” I’ve assigned them a goal. I’ve given them access to some of our training material and I’ve told them, “In a month, let’s go see what we’ve learned. Maybe then we’ll have you reset a password or configure a workstation that’s coming to us.” Baby steps to get to that goal. Danielle: I’m just curious if there was anything that really, once you did start using BrightGauge, was there anything that really surprised you or took you back as you came to better understand how your company works? Cenon: Nothing really shocked me. I mean, the main thing about BrightGauge, the huge benefit that we saw was the dashboards. So, everyone is busy during the day. There’s so many different things going on, but having those specific numbers in your face at every angle of the office to make sure that things are running as possible, really, really helped us out in terms of delivering the quality of service that we want, making sure that clients are happy. To me, it was definitely using dashboards and having them available all over the place that definitely made a difference. Danielle: Yeah, it’s simplifying your view of how everything is already going through all the other applications you’re using, you’re able to get a more direct view of what was most important to you or what is most important to you as opposed to having to sort through everything on an ongoing basis. Cenon: Correct. To get some of those numbers, we use ConnectWise so to get a lot of those numbers, you have to run multiple queries with ConnectWise and just being able to see that number at all times on, like I said, the multiple angles in the office, saved time, kept everyone motivated to keep numbers where they should be. It was definitely a great thing. Danielle: Great. Well, outside of all of the tracking and making sure that your team is improving, what do you for fun around there? Cenon: We try to make sure that work is definitely fun. We want to make sure that when team members wake up in the morning, they don’t have that attitude, like, “Oh, I have to go to work.” We try to keep things as fun as possible in the office while making sure that when we need to, we get serious, but during the summertime, we like to make sure that we have ice cream stocked in the fridge. We do have company meetings where everyone gets involved. That includes our field team. Our field team, they’re constantly out seeing clients. You’d barely see them, if it weren’t for these quarterly meetings, so we just had one recently in which everyone came. We have someone down in Florida. We flew them up, got them to meet everybody, the rest of the field team, the rest of the guys that they talk to on a daily basis, some of the account management team. We like to make sure that everyone sees each other at least face to face on every quarter. We do happy hours. We do game nights. One of the partners over here, he loves to barbeque, so in the summertime, he tries to barbeque eat least once every two to three weeks for everybody. We have monthly birthday lunches, we’ve even gone go-karting as a company. We try to keep things fun. Danielle: It doesn’t sound like you have to try that hard around there, though. Cenon: No, no. It definitely isn’t that hard. Danielle: Yeah. How has feedback come to play an important part in your company? Cenon: I definitely feel that being able to provide service starts off with our team or your team. Trying to keep—for us, we’ve basically kept the core team intact while just adding additional people around them. Having that core team, people that are familiar with process, procedures, the way that certain clients like to be contacted even, all that stuff gets shared out to the new team. Making sure that the customer remains happy, so we definitely ask for a lot of customer feedback. We ask for a survey in every single service ticket that we complete and we ask basic questions. We don’t ask for too much. We ask whether or not they’re happy with Network Doctor and our service, we ask whether or not the technician had performed their duties or went above and beyond. We take those surveys and make sure that we’re delivering the best type of service. Definitely always getting customer feedback is huge and helps us address any issue with clients and keeps everyone happy. Danielle: It’s great to share how other people are benefiting from your company, too. Cenon: Oh, yeah, definitely. I forgot to mention actually, to solicit a lot of this feedback, we’ve actually made it aware to our clients that what we’re going to do is for each survey that we receive, we’re going to donate $1 to a charity. We hold a monthly contest between our technicians, who can get the most positive surveys in the month. The winner of that survey contest then gets to choose the charities that the month goes to. It’s helped solicit a lot of feedback, whether it be positive or negative. It’s helped our community out as well by being able to donate that money. Danielle: Yeah, that’s a really awesome incentive. Cenon: Yes. We saw customer feedback increase probably tenfold after we announced that. Whether or not it was negative or positive surveys and with every single negative survey, they’re not completely all negative. It could be they were neutral. So, we’ll follow up with that person, either the account manager or myself, will follow up with that person to see what happens or how we can improve. Danielle: And just to give everyone an idea, how many customers are you serving? Cenon: We do have about 125 clients that are under a traditional managed service agreement. We service upwards of 400—we have about 400 active clients in our system right now that can call up at any specific time asking for support. Danielle: So, you definitely want to rely on those surveys, too, to make sure everything is okay. Cenon: Correct. Correct. Danielle: It’s been really great chatting with you and I want to make sure that if there’s anything else that you’d like to share, that now is the time to do it. Cenon: Yeah, that would be great. If anyone has any questions, definitely you can reach out to me. You can find my contact information off of our web page. It’s www.NetworkDr.com, that’s with a DR.com. And based on meeting you and our Data Driven Workshop, it was nice to know that BrightGauge also has the same values that we do and we strive to keep everyone happy. That was actually very nice and talking with you and seeing how everyone is there. It sort of reminded me of being here, so it was definitely a great thing. Danielle: Yeah, as I heard from you, I felt like I was looking into a mirror a little bit and how things are set up around BrightGauge and just in my time since I’ve joined, getting to see some of those processes evolve and the ones that work stay the same and through how you onboard new employees to how you prioritize feedback, it sounds very similar. Cenon: Oh, yeah, it’s definitely similar. Danielle: Great! Well, thanks so much for taking the time to chat with me and if anyone would like to get in touch with you, they can find your information through your website. Same with BrightGauge, if you have any questions and would like to learn more about Network Doctor, we will be sharing some more information from a previous interview with you, so lots to come. We’re happy to have you. Cenon: Well, thank you very much. It was great chatting with you, Danielle. Danielle: Yeah, thank you so much.

Product Update! Exclude Filters in Dashboards and Reports

Announcing the latest updates to your BrightGauge: the ability to exclude filters from gauges in both dashboards and reports! We heard a lot from users, and team members, that they would like to exclude filters on reports and dashboards. After much discussion we decided to split this into 2 releases - dashboards & reports! Excluded report filters When a user is building out a report and applies a filter we show a filter icon on the gauge. The user can click on this icon to exclude certain gauges from being filtered. We added some simple tooltips to guide users. Next up! The ability to exclude filters from dashboards. Similar to the ability to exclude filters from reports, users now can ensure certain gauges don't get filtered on dashboards too. Before, if you were to apply a filter to a dashboard, the filter would be applied to all the gauges there. Exclude Filters Just like with reports, users can choose to exclude filters by toggling the filter icon. Excluded Filter Indicator If the gauge has a filter that is excluded, you'll see the gauge has a gray overlay instead of the green one. Export CSV Data that gets exported as a .CSV will show the correct data that is on the dashboard, even when those gauges are excluding filters. Drilldown Same as when going to export a CSV, your drilldown will show consistent data when filters are excluded. Excluded filters will also carry over if converted to a report. For more info on excluding filters from reports, read this recent update.

Customer Stories: Andromeda & their unique team dashboards

Illinois-based Andromeda Technology Solutions may have been around since 1994, but they're always looking out for ways to better serve their customers. The key to their continued growth stems from their push for transparency, both internally and with their customers. Growing a business For this interview, I sat down with Jeffrey Borello, the owner & CEO of Andromeda Technology Solutions, an IT-turned- communications and security group. Now in business for over 20 years, Andromeda grew from a small web development firm into a business with growing monthly recurring revenue through the hardwork of Jeffrey and his two partners. Before Andromeda came to be, they all worked at the same company, focused on getting better at their own respective professions. One day it clicked for all of them to start a business of their own. They wrote a plan, stating that 50% of their income would come from residential work done in the evenings and on weekends. After slow, but steady growth and their individual hardwork, they hired their first technician and set out on their own. “All centered around making technology easy for the customer - make life better, not be a source of frustration.“ . Dashboards for everyone! As one of the first BrightGauge users, it’s no surprise that they average around 980 gauges and 144 dashboards! That’s a lot to work with though. You may be wondering, “What could they possibly need all of those dashboards and gauges for?” These are a result of getting the whole team in on the data sharing fun. Taking advantage of their free unlimited viewer licenses, Andromeda has a total of 41 viewers from their team, including a couple just for their tv-based dashboards. Scaling Up When it came time to examine their growth more closely, Andromeda turned to EOS. They didn’t quite find the traction they expected though. After spending a year and half trying to implement it, they didn’t get far. They’ve since found success with the Scaling Up Model, one that’s focused around larger businesses. To them, this felt bigger and fit better. Now it felt like the whole company was rowing with the same oar. Still, it’s an ongoing challenge for all leaders to keep focused and afloat in the day-to-day wearing multiple hats. Jeffrey keeps a big BHAG poster on wall with the number that they want to hit in 10 years, plus an eye on the opportunity to open up multiple offices in multiple states. “I love the team. I love how responsive everyone is. I request something at 10 at night and Brian was there. You guys are there to really help us try to succeed.” Working with BrightGauge Like a few of our customers, Andromeda has built up their software stack based around what’s available to integrate with in BrightGauge. They’re taking full advantage of what’s available to them with a total of 8 datasources connected: Dropbox to cover their call data and Google Analytics needs NAble and datto for covering endpoints Customer Thermometer to ensure they’re providing their customers with great service Webroot for extra layers of security Infusionsoft to cover their CRM needs Quickbooks for their financial needs Tigerpaw to streamline their PSA opps With a client base made up mainly of legal, financial, and medical-based businesses, it’s important to Andromeda that they keep the most important numbers up for all to see.

70+ Metrics for MSPs

Key metrics and accompanying formulas to help MSPs skyrocket growth and success!

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[Podcast] #45: The Importance of Goal Setting with BrightGauge CEO, Brian Dosal

After turning to the EOS system back in 2016, BrightGauge found that there were a number of areas of our company we could improve to boost growth and employee happiness. Since reading Traction and implementing the EOS system, goal setting has been a big priority for our team, even making its way into our product. In this episode, Brian reviews why goals are important to any thriving business, and how to get started with them. Key takeaways Why goals are so important How Goals made it into BrightGauge Common mistakes made in goal setting It's ok to abandon your goal as long as you take what you've learned and have next steps planned out How to get the whole company to plan their future success with goals _____________ Transcript Danielle: So we formally launched Goals back in the Fall of 2017, and since then, we've seen a lot of users adopt and take on Goals for themselves, as well as run into a few questions about how to get started. So, today we're going to dive into how to set goals for every team member, while taking advantage of how this can improve your overall processes as a team, and lead to greater growth towards your company vision. So, Brian, why don't you just start us off a little bit with why goals, why are you so into goals? Brian: That's a good question. So the history of it in our product goes back further than 2017. We launched something called Scorecards in 2016, same time previous year, so it was a year earlier. And it really started with when I read the book Traction by Gino Wickman, and for those that have heard of Traction, or have not, I should say, it's part of the EOS system, Entrepreneurial Operating System. This gentleman wrote a book on how to basically run your company, and a big part of it was on using data to kind of keep an eye on things, and also to measure your success towards what you're trying to accomplish, so your goals. I love this concept, I took it exactly how he wrote in the book and we put it in the app itself, and then after a year of iterating on that, we realized that no one really understood what scorecards meant, or at least not in a way that we intended it to be, unless they had read the book specifically. So we transitioned to the feature that it really is, and that is just plain old goals. The reason I'm so into it is that I've been in this data world for 9+ years, and nothing has become more powerful in how we run our own internal business, in the sense of formalizing and committing to an internal set of things we want to get done with goals that are then measurable by data that exists in one of our systems, any of our systems. So I saw that first-hand when we were using spreadsheets before the scorecards came to our app in 2016, I saw our company that had 20 employees or maybe a little less really rally behind the few things that we needed to get done in a certain timeframe, and it was like magic. And we had all these dashboards up, we had all these reports going, and nothing impacted the behavior besides committing to a certain amount of things to get done, someone owning those things and having numbers to kind of manage it. So it's become kind of a passion for me in this odd sense, because it wasn't that I was ever big into school, I mean, I always wanted higher grades, but it wasn't like I had to hit this school I wanted to get into, or this degree. It was just kind of go with the flow in that sense but seeing it in practice in real life made me a huge convert of, goals is what makes a big difference. Danielle: So you weren't setting goals from day one, since you were born. Brian: No, no, no. I think, I mean even getting to school, it wasn't like I had to pick my top three and that’s where I went to, I just applied to a few schools that I thought would be interesting and kind of went for it. So it wasn't until running BrightGauge, and also seeing other companies adopted and feel the same way that I was like, this is real, this is really impactful, and then I just found an excuse to get it into our product. Danielle: Yeah, it's pretty easy to be aimless until you have the right process in place for effectively putting goals into place. Brian: For sure. Danielle: Otherwise, you set way too many of them, and none of them are achievable. Brian: For sure, and the biggest example is New Year's resolutions, I use it whenever I talk to people about why are goals important. It's very easy to set them, but in order to follow through, in order to hit them, in order to impact what you're trying to impact, you need to be held accountable. You have other people holding you accountable, which is why New Year's resolutions always fail. We were just talking about eating too much, and that's a thing that there's no one else holding you accountable, it's very hard to hold yourself accountable in the same way, so. Aimless is definitely something that every business is trying to fight. Danielle: So, why would you say goals are so important? It seems obvious in reaching a long-term objective, or even short term, but where does it really step into your company's profile? Brian: Yeah, and I guess goals in itself is not the important piece, right? That's the obvious reason, like you said, it's more how you implement it in your company, or in your team that makes it very powerful, and makes it important, because there needs to be a system in place that you as a manager, you as a leader implement in order to make sure that either the goals that are set are good ones, are the right ones, people are trying their hardest to hit them, and hopefully hitting most of them in that time period. So I would say goal management is super critical, and it's something that you can't take lightly and you need to make sure you're thoughtful in how you implement it in your team, and in your company. Danielle: So what would say makes these so essential to performing your best? It's clear how this is a motivating factor for companies overall, they want to see their vision put into place. Where would you say this fits in for individual improvement? Brian: Good question. So yes, at a team level, and as a leader, the goals are going to help you accomplish what you're collectively paying everyone to do together, right, as a team. Individually, they're a huge motivating factor because it helps create alignment, if done properly, it helps create alignment between what someone is doing individually, and how that aligns up with the company's goals. So when I say goal management, these are individually owned. So if the goal is we want to increase revenue by 10%, and someone in support would need to have some sort of goal that's attached to not losing any revenue, right? So their individual goal may be, make sure customer satisfaction's at 99%, they are kind of lasered in on that specific individual goal, they can see how that impacts the revenue goal for the whole company, and they can make sure they're doing a good job at their specific piece of the entire pie. So it's very motivating at all individual levels, because their impact should directly correlate with the broader theme of what the business is trying to accomplish. So it's that's sense of alignment that creates engagement with people, that are having these goals that are trying to hit them, that they can see why what they're doing is important. So it's a big part of successfully putting in goal management in your company is that everyone should be on the same. Everyone should be knowing what they can get done in their limited purview that then is going to impact the overall business. That's especially with millennial management, that's a huge part of like, how can they feel the impact that they make because they're two years out of school- Danielle: They want to feel like a champ. Brian: Right, they want to feel like a champion, exactly. And so it's hard to do, and these goal management concepts helps put that into place. Danielle: What were we doing before BrightGauge implemented goals? How were we managing that? Brian: So we were doing it haphazardly in the sense that we had these revenue targets that we wanted to hit, we still have the similar ones that we do today. But we'd say at the beginning of the year, hey, this is what we want to hit, x amount of net new customers. That was it, and now it's up to my brother and I when we were running the company to just make sure that everyone's doing their tasks, but when you're a small, six, five person, eight person company, everyone feels that sense of, they know what they're doing is helping that overarching goal. But we just had that one annual goal, and where we found friction, especially as we grew was, okay, what are we getting done this quarter that's going to help us get to that goal? Because you would end up, aimless is not necessarily the word I would describe ourselves at that time, but it was more, you're zigzagging, you're going in different directions when if you can just set out, these are the things I need to get done, knowing that my goal revenue is this for the whole year, that's where we kind of transitioned and when we started actually managing goals itself. So before the spreadsheets in 2016, we were all over the place, just with an annual target of what we wanted to get done, and with no real clear path to how we got there. Danielle: So at this point, we've taken it and we've applied to our company. How can other companies, BrightGauge customers use goals? Brian: Yeah, that's a question that I answered in those workshops, right, that we host at our offices. It's a common question. The easiest thing is just to get started, just as a team and hopefully the team leaders are doing this, they know where they want to get to in a certain time period, whether it's a whole year, whether it's three months in a quarter. You should say, okay, these are the projects I want to get done, this is what I want to accomplish, and this is how I want to measure those things that we can make sure that they say, yes, these are accomplished at the end of that time period, and then just get started with three or four. The biggest advice that I'd give to everyone is, it's okay that you're going to screw up the first quarter, you definitely will, I did, everyone does, it takes a lot of kind of getting into the right routine, how to set the right goals, how to cut your losses when they're wrong, because you don't want to just stick on the wrong thing because you put it on a piece of paper. So there's an adjustment period, so the best thing I'd tell you is to get started, write something down, assign them to people to be responsible for them, and then let it iterate from there. If you're flexible enough, it'll come pretty natural in the first, I want to say six months. It sounds like a long time, but in the grand scheme of things, you get pretty down with it. Danielle: So what timeframe are these normally being measured under? Brian: Three months is a standard. Jim Collins, Gino Wickman, even Google sets their goals, it's always quarterly. Sometimes you can do it every six weeks, instead of having four iterations a year, if you have eight iterations it helps you fine-tune the goal setting process. But six weeks may not be enough time to get something big done, so typically everyone says quarterly. Danielle: And if something doesn't feel quite right, you get so far along and the goal that you're tracking on a weekly basis. Brian: Yeah, abort mission. Danielle: And it's just not working. Brian: Well, case in point for you, you just switched roles within the company, so that wasn't a goal of mine to switch your team. [laugh] But it just happened, right? In the business, especially small businesses, things just happen, then your goals may change. It's okay to cut loose and say, okay, what are we trying to get done in the rest of the quarter or the next six weeks and come up with new goals. It's not about, you're not a prisoner to the goals you set, right? It's the other way around, and the people get lost in there, especially in the first two iterations where the purpose is to pick a few things to get done and try how to get them done. And with those things that are aligned to some longer-term goal of the company or the teams or the person or the individual, and so you just have to kind of maneuver yourself throughout the quarter, cut your losses, hey, maybe you picked a goal that's super easy, you get it done in three weeks, that was a good one, just keep iterating, add a new one, that time of thing. So it's a common question, and it's a common concern of people, but it's like, don't overthink it, because at the end of the day, it's just goals, right? It's just goal-setting. Danielle: Progress tracking. Brian: Yeah, progress tracking, and it's not a project management, it's not in that sense where you're delivering to a client. This is what you want to accomplish as an individual or a team to hit some big vision down the road, right? And it isn't just like, I need to deliver x, y, and z widgets for this customer. It's like, I want to change my business, my team's way of working in a year, okay, what do I need to do now, what are the steps to take to do at that point? Danielle: So what would you say makes for a good goal and ones where maybe we've failed ourselves? Brian: I've noticed that we are at BrightGauge, we always, not that we always, I shouldn't say that. I notice that we set very attainable goals, too much so, right, where we know we need to get it done, and so we set that as a goal, but we get it done in eight weeks out of twelve, and it's like, that didn't do anything, you weren't really pushing yourself. The purpose is to kind of stretch yourself out a little bit in order to feel comfortable that you can get to it and be okay if you can't get into it. And you can't get to it, meaning you can't accomplish the entire thing, but you get to 70% of the way there. Google forces every single person to have goals, at least three in a quarter for each individual. But they want you to be 70% of the way there, so they don't want you setting goals that are easily attainable. So, that happens to us all the time. I think a good goal is something that is measurable, that there's some way of saying, yes, this is complete, but still inspirational, or aspirational in that everyone understands the broader theme behind it. So you being on the new success team, you know a good goal would have been like form a new success team, as measured by hire someone, implement 50 tracking calls, do this, so that everyone knows, hey, what we're trying to do is implement a new success team, but then tactically, you know these are the one, two, three things that you need to get done. Danielle: You can break it down by individual tasks, and I noticed a lot of goals are made up of one task, and it's pretty easy to just look at it through that linear view. Brian: Yeah, exactly, but there's a couple different philosophies for goal setting and this is where it gets kind of interesting, which I like, the Gino Wickman Traction model, EOS, is one specific way to track goals, and it's very much like you just kind of said of where, it's smart goals, they're specific, they're measurable, attainable, whatever the rest of the letters mean. Time down, so that's one way to do it. The other way which is a more popular way nowadays is called these OKRs, which Google has popularized, it started way back at Intel, and this is where you have an OKR, which stands for Objective, and then the KR is Key Results, and where you have this statement that's like, I want to change the world, or something a little bit smaller, I want to change my world. And then you have the key results which are the specific kind of, like you said, tasks, those are very much measurable. So everyone has three or four of these big goals that you can rally around, you can wrap your head around, you know it's important. You have some wiggle room in that, and you have specific, all right, let's get these things done to it. So that philosophy is very different than a lot of our listeners and customers that use it, but it's a very interesting way to set goals, as proven by Google doing it, since close to their inception, which they now credit much of their success, not just on the algorithm for searching, but for OKRs in the business, which is crazy. Danielle: And how would you say, because not every individual on your team is going to be able to choose a goal for themselves? Brian: They should, they should. So they should, each individual should come up with their own goals because the secret being, if they come up with it themselves, they feel more connected to it. So when if it comes top down, you're going to have people that just say, ah, I don't care, I don't believe that this should be the right thing. So you want everyone to kind of set their own goals, but just make sure that everyone's online with what we want to get done, and just that conversation itself helps everyone stay on the same page. If you can maneuver, or manipulate the situation to say, hey, let's try, yes, you want to take these four certification exams, but it doesn't really tie into where we're heading, how about let's take one of those exams, let's do this other thing, now you have a good conversation with the person and they feel invested in it, and you're making sure that they're doing, kind of focusing on the right thing. So you definitely want them to be part of the process. Danielle: Yeah, in talking to a few of our customers, I've noticed that it's not always the case, that's definitely not the case. Brian: Yeah, because they think very top-down, especially there's a lot of engineers that our customers have on staff that use our product, so it's very much like, these are the five KPIs that I want you to hit every week. That's not really making goals, in a sense. That's just making sure that they're doing their job, what are they trying to accomplish in those, what's really a thing that pushes them to get something done, and you can't throw that down to them. They have to be part of that conversation for it to be truly successful. Danielle: Yeah, I love going through a lot of the different BrightGauge teams' goal lists and seeing not only is it something directed towards how they can do better in their position, be it hit a certain mark, close a certain amount of tickets, but a lot of it is towards self-betterment, self-improvement, and growth within the goal as well. Brian: Yeah, I mean, the self-betterment ultimately helps the company as well, so we 100% support it, most people should, where if it's a, I want to be better at ownership for a senior dev that we have on this team, that's awesome, we want him to be better at ownership, so it's part of scaling our team, he knows that he wants to get better, right? So it's just this great relationship that we have, and everyone's vested in this thing. Danielle: Seems pretty clear why we built goals into BrightGauge, we have dashboards and reports to go along with it. How do you tie all of that back together? Where did this really step into- Brian: Because everything is measurable, everything is measurable, and at the end of the day, what we're trying to accomplish here is helping these small companies, that's just like MSPs, run a better business, and data is a big part of that, real-time data is a big part of that, but it's the numbers that are attached, the measurable-ness of a goal that ties it very much back to BrightGauge, and a mission like, let's help these people run better businesses. So to link that, sometimes people get confused, like, this is so different, and it is, but when you break it down and streamline it, at the end of the day it could be based off of KPIs, it's very much measurable, it's very much your own data, and so that's where we see it fit in what we're trying to accomplish. Danielle: And so by your own data, you need looking at not only sales numbers, service to get numbers, but also on the operational side, something that you can extend to the whole team, everything's measurable. Brian: Everything should be measurable that you're tracking, and so at BrightGauge, we're adjusting as many data services as we can, so it's that same philosophy of, if there's numbers behind it to help you manage your business, that's where we want to be in, where we want to plan. So, that's how it ties back again, it's different mentality than thinking about a dashboard where you put it on a big screen, and that's it. Behavior does change in that situation, but goals is a different way to do the same thing, which is to improve and change behavior. Danielle: So how can folks start using goals? Brian: Well, if you're a current customer, it's already there for you in the product itself. There's a lot of these, it's that getting started part that people get stuck on. We did build in the app this inspiration feature where curated goals by other service providers are there for people to just pick off and say, oh, let me try this, this, and this. So that's a good way to get started. If people are really stuck, they can reach out to us in support, I'd even get on the call with them and talk through what they're trying to accomplish and help out, but it's just about kind of getting started and committing to it, it's the best way to get going. And even if you don't use BrightGauge and you're listening in, use a spreadsheet, that's what most people are using. Just track them, write them down, assign someone to a goal, and just iterate from there. Make sure it's attached to some longer-term vision, but just get started. You can always start with Excel. Danielle: Yeah, you might already be using a spreadsheet to track revenue or billing. It's kind of the same principle, really. Brian: Most people, I mean I'd say, I think we have 300 active goal users, I don't know if that's an appropriate way to say it, but goal companies, companies using goals, I guess is a better way. And I know it takes awhile, because spreadsheets, typically they come from people that are using spreadsheets and doing all right. So spreadsheets is just the fastest way, but if you want to get started with BrightGauge, it's easy as well, it looks very similar to a spreadsheet, but it just has built-in reminder features, and a built-in, sending out an email to everyone at the end, kind of helps that staying in sync part of it, but either way, just get started. Danielle: The beauty of the goals that you've set too are that they automatically snapshot, so they goal where you currently stand. Brian: Yeah, and BrightGauge, that's a huge value add, and it saves a lot of time. So if it's pulling from a number that exists already in our system, or being sent to our system, BrightGauge will take a snapshot of it, and then you have that stored data, so the person doesn't have to go and look for the data, and what was my revenue number last week, or what was my service ticket number? They can go in and it's already there, you just provide the context around why that number is what it is. Danielle: So with the context, you can just go in and add a little note next to the number, if you're on track or off track. Brian: Yeah, it's awesome. In a sense, so me as the business owner, and as a team lead as well, when your whole team is putting in, checking in, putting in a context or a note, right, around that check-in, it then emails you at a certain time when they're all done, and so you can get a quick snapshot of how everyone's doing across their goals. You know that their goals are still top of mine, so the system part of it is a huge benefit, but again, for people just getting started, I mean, use us, obviously, please, but you can always use Excel if you want to try something. Danielle: And what would you say, just for those who aren't familiar with BrightGauge goals, the difference between the two we offer process goals, and outcome goals? Brian: Good question. So there's two different, again, goal philosophies is very, it's incredibly debated, and it's been around since Peter Drucker wrote a book in the 50s or 60s, I hope that's right. But when you break it down, one delineation we saw is that you have two different types of goals, and one is this outcome goal, which is a traditional, hey, I want to lose five pounds by the end of the quarter, or by the end of the year. And then you have this other process goal, which is more of the, in order to hit that outcome goal, you have to be doing certain things. If I want to lose five pounds, I'd better be working out three times a week. I'd better be eating salads five times a week, whatever the process is to get to that outcome goal. So we see that a lot in our companies where they have these aspirational outcome goals, but there's no thought to the process to get there. And so we have these process goals that help people think that way, that like, hey, that's great, I want to get to this, I want to sign up 20 new customers, but I need to make sure that I'm making calls, I'm doing networking lunches, and I'm doing a process in order to get there. So those are the two differences, and we put that in the app, so it's clear what's what. Danielle: So if you were to take that and apply it to say one individual sales team member, it could have an outcome goal of 20 signups, or new revenue for the month, and then underneath it have a few separate key outcome goals, process goals. Brian: That gets you there, right? And it could be dials, sales is definitely a great example. They have to have activity in order to generate what they get paid on which is the revenue. So they could have, I want to hit 10,000 monthly recurring revenue, okay, well, they need to be doing, ten dials, three prospect lunches, those things, and it could be a sub-goal, it all depends on how you want to install the framework in your company, the system, the goal system, but they go hand in hand, or they could be totally separate in the sense that you just want to keep track of making sure that the business is running those process goals. Danielle: Thinking of that now, what advice would you give to business managers, owners, looking to implement this system into your company without making it feel like such a chore for those employees who might already. Brian: Yeah, it's a good question, because it's always, again, the hardest part is getting started, but the reality is, everyone's going to enjoy the concept of full transparency between what the business owner is doing, what their job is as the service technician, sales person, etc. So if the business owner is taking this seriously, is sharing how his progress to his goals, which he or she should have announced to the team, you'll get the behavior from everyone else to pick up behind that. So I think that's a good piece of advice, make sure that the business manager is actively participating in the goals as well, and sharing them, and being transparent, and that'll create that camaraderie and that buy in from everyone that you need in order to make this happen. I mean, I get jazzed up by this stuff, it's a very magical experience when you see people working towards a similar thing, but in their specific purview, and it happens in sports all the time, it happens in big companies, small companies kind of have the same feeling, if they do this the right way. Danielle: Definitely. Is there anything that you think would be helpful to share? Brian: There is a new book that just came out by John Doerr, I believe that's how you pronounce his last name, and it's a book, he was one of the early investors in Google, and he just wrote a 300 page book on essentially goal-setting, and how Google used it as well as other organizations that he's invested in. And I would pick that up because when people think of goals, they think of stagnant, not purposeful, kind of big company thing, but hearing the tech industry talk about it, in their cool, hip way, is very motivating. So take a look at that new book that just came out, it's called Measuring What Matters, and that's a great resource. The Traction book is fantastic, Google about goals, and see what people are doing. But it's powerful, it's a simple concept, it makes sense, everyone kind of has goals in the back of their mind, but it's all about how you implement it at your company and the system you use, so just keep learning about it and keep iterating. Danielle: Great, and if you have any questions about where to get started with goals, especially at BrightGauge, or even if you want to talk to us about some of the goals that you've been setting yourself, you can reach out over at support@brightgauge.com. Brian would be happy to take a peek- Brian: Yeah, great, email or call us, and there's a bunch of blogs that we've written and whitepapers on how to set goals, how to fix things when you set the wrong goals, or you set too many goals that are too attainable. So we have a bunch of resources out there for that but always just reach out. We're always happy to chat, especially on this, I love this stuff. Danielle: Great, thank you so much. Brian: No problem, thank you.

Customer Stories: Intersolia

Sweden-based Intersolia is a chemical management company connecting over 500+ customers with the right tools and information to reduce and manage their chemical usage. With a team of 85 employees dedicated to providing consultations on improving chemical management, Intersolia has succeeded by continuing to keep their core focus in view: to always keep the environmental implications of their work in mind. This has proven invaluable to not only them, but also their customers. Tools for great customer service As a company with customers worldwide, Intersolia faces constant growth. That’s why they’ve set up two teams in different locations to cover their support queue: one in Sweden and the other in Serbia. They have plans to expand staffing in both locations. With so many team members dedicated to great support, it’s important to them to know where their time is being well spent, and where it’s facing a bottleneck. "One of our biggest focuses has been to help our customers before needing to provide reactive support. A big part of this is to take our Support team’s insights to our Product team. With this data and feedback, they’ve been able to build a better product and help train our team to better listen to our customers.” Enter BrightGauge dashboards The Delivery Manager for Intersolia, Jörgen Skoglund sees to it that his team has all of the data needed to make quick, sound judgements and to increase their value to clients. Considering himself somewhat of a non-technical person, Jörgen turns to BrightGauge for help in sorting through the data that matters most to his company’s bottom line. Through BrightGauge’s integrations with freshdesk and some custom SQL, Jörgen is able to track his support ticket and SDS document statuses. To get each Intersolia team member on the same page, every Intersolia office location has BrightGauge dashboards up around the office on TV displays. At any given point in their day, they’re able to see where their support queue and products stand. Favorite Feature “The dashboard helps us to get the temperature of how our support is doing, while showing off our work to all of the company.” Why BrightGauge After much research, Jörgen found that BrightGauge was the easiest solution for him to get started with. From there, he learned pretty quickly that he could do a lot more with it than just monitor dashboards. On a daily and weekly basis, he has his most important reports sent internally to keep track of what needs extra attention in his support queue: stale tickets, tickets past due date, and all unresolved tickets. Constantly checking and adding new gauges, Jörgen keeps these organized in separate folders so he can quickly jump to what’s of interest to him in the moment — CST, internal reports, SDS, surveys, and ticket volume. Through daily reports and dashboards on view, Jörgen and his team have been able to get a handle on their workload while measuring their KPIs.

Product Update: Images in Reports and Dashboards + Your Logo in Reports

Announcing the newest tool for teams to customize their BrightGauge: Images for Dashboards & Reports plus some long requested additions to the report builder. Dashboard Images With the ability to upload a photo for more context(or just for fun!), dashboard images allow you to personalize your dashboards and share visual cues with your team. Adding images to dashboards is a lot like adding a text gauge. From your dashboard, select the image module and upload a new image or choose an existing image from the BrightGauge image uploader. You can upload image files up to 5MB in size. Use the image cropping tool to edit and fit your image for display. Once you have chosen your image it will appear on your dashboard filling the entire image container. This container can be resized just like other gauges there. At BrightGauge, we like uploading our logo or client logos to dashboards, as well as images that are meaningful to the team to keep everybody motivated. So go ahead and add a team pic or a client logo. Customize yours to fit the team members or client viewing it. Images in Reports In addition to images for Dashboards, you’re also now able to add them to reports too! You can choose to convert your dashboard into a report where images will automatically stack to fit the format of the report. You can also move images around and remove them from the report too. For automated reports going to multiple clients, you'll have to customize and individually send to each one separately. Report Builder Item Height Restrictions We've added a height restriction on items while resizing in the Report Builder. The builder will now stop you from resizing items bigger than the page. This also works for the first page where allowed height is smaller. Note that this restriction is being applied on ALL items. Items that split between multiple pages, such as Tables, will still continue to be dynamic. Announcing another big set of BrightGauge Reports updates for this month: your company logo, cleaner background color, and an overall clearer presentation of information. Adding Your Logo to a Report Now, all reports include a token to pull your company logo to the header of the email. So if you already have a logo set for your account, this update should automatically apply to your emails. If you have yet to upload a logo to your account, we'll prompt you to do so. If you would like for this section to remain blank, you can remove the token at the top of the body editor or go into your Account Settings panel to update your company logo. To read more product updates, visit our Knowledge Base.

[Podcast] #44: Taking a New Approach to Operations with Accelo CEO, Geoff McQueen

Tune in to this month's episode as BrightGauge CEO Brian Dosal interviews Accelo founder Geoff McQueen on their origin story, changing the way businesses operate, and what it's been like operating between San Francisco and Australia-based headquarters. Key takeaways include: Evolving Accelo's business model over the last decade Transitioning to ServOps What's going on in the Service industry Long-term growth plans _____________ Transcript Brian: Hey, Geoff. Welcome to the podcast! Geoff: Great to meet you. Brian: Yeah it’s great to, you know, I’ve heard a lot of great things about Accelo, and us being a new partner, it’s very awesome that you’re able to join us and tell us more and especially tell our market more about Accelo. Where are you based right now? Geoff: Right now, I’m sitting in San Francisco. So, our head office is in San Francisco, at 1st and Howard, down in the middle of, you know, sort of the start-up craziness of this part of the world. Brian: And obviously with the accent it’s pretty clear - so, Australia. Take us back - how’d you end up in San Francisco and we’ll come back around to, you know, how you and I got hooked up here. Geoff: Yeah, absolutely. So I moved out to the States to San Francisco back at the end of 2011. We had Accelo in a beta at the time and we were just getting ready to launch commercially and, yeah, so I came out to the States for a couple of reasons. We were, you know, a tech start-up with a lot of exciting things going on. We had a lot of support from Google. It’s actually funny, they’re having their IO conference starting, or it’s happening this month at least, and yeah, it was actually at that conference where we got asked to exhibit by the good folks at Google and we got to know a bit of the market. It was just like, you know what, if we’re going to make this work from a business point of view, let’s get out here, let’s make it happen. So, yeah, that was how it played out. Brian: Wow. Yeah, that’s a big move. So, I mean, you were born and raised in Australia. Stayed there for school? Geoff: Yeah, I went to school there and so, my three co-founders and I at Accelo, we all met each other through a… we all used to work together in an agency that I founded, you know, about a decade before that and we decided to make Accelo happen, not just as a side project, but actually we spun out and really poured our all into it Silicon-Valley-style, which is great. And, yeah, I left and the three of them stayed behind and they’ve since built up an amazing engineering and product team. My job out here in the States was to focus on fundraising, sales, marketing, client success, really all those customer-facing dimensions. And I’ve since built up a pretty amazing team out here. Brian: Yeah. How many - what’s the employee size now? Geoff: I think we’re nudging 90. Brian: Wow. That’s great. That is great. And how many - what’s the split between Australia and, I’m assuming it’s just San Francisco, the other space? Geoff: No, we’ve actually got another office that we opened earlier this year in Denver, which has been seeing a fair amount of growth as well. So, yeah, we’ve sort of, you know, about 40% is in Australia and then we’ve got, actually it’s more like 50%. We’re still very much a product and engineering driven company. And then San Francisco and Denver combined clocking in around about, sort of, you know 50%...45-50%. Brian: That’s awesome. And I’m sure, you know, our listeners as we spoke about are very much in the MSP space, MSP-centric, so I know a few have heard about Accelo, but it’s still relatively new in this market, right? So, give us, you know for them, that have never heard and just saw the logo on our podcast and decided to give it a shot, why did Accelo come to be? And I know that’s tied to the services business you had and what is it doing now? If you can get to how it would apply potentially to MSPs, that would be perfect. Geoff: Yeah, absolutely. So, my first business out of college was a services business which was a hybrid between doing, you know, digital agency-style work and MSP-type work. We ended up, relatively early in our journey, focusing, as one needs to do, on niche-ing our expertise around more the digital side of things, but always got a strong memory and recollection from the days of us, you know, in the early days pulling cables myself and crimping and setting up, you know, client offices and things like that well back in the day. But, yeah, we built that services business, and it was in the process of building that business that I came to realize, first-hand, the frustrations and challenges of what it takes to really run a good business. And that running the business piece is harder than it should be for small business in the service industry, which is almost all small businesses. Brian: Right. Geoff: You know, the average person - the data and stats are kind of heartbreaking - the average small business owner or manager today works something like 57 hours a week, you know, on average. I think it’s about 80% of them work six or more days. There’s not many more days left after six. So, you know, they don’t take vacations. All this really hard work, you know what it’s like and people listening to this podcast will be nodding away, I expect. And yet, the hard thing is, that it’s actually a really tough way to sort of make your way in this world. 50% of the businesses that start this year won’t make it to their fifth birthday. Brian: Right. Geoff: There’s a lot of factors that come to play. It’s competitive, the big guys don’t play fair, there’s a lot of those sorts of things. But one of the fundamentals that I really saw from doing that kind of work is it was unnecessarily tough to run the business. And if you don’t know what’s going on in the business on a daily basis because there’s too much happening, and if you’re still getting by with spreadsheets and manual status update meetings and other kind of difficult systems pieces, then you end up making bad decisions. Not ‘cause you’re an idiot, not ‘cause you don’t know how to run a business, not ‘cause you don’t care. It really comes down to the fact that, you know, you’re not aware of what’s going on. And so that was really the genesis when it came to Accelo. Realizing that SAP and Oracle had made hundreds of billions of dollars of at least market cap but probably also revenue over the years, helping the big end of town to run their operations and yet small businesses, on the whole, were left to kind of fend for themselves with either a cocktail of different tools that still required you as the business manager, or owner, the person running the business, to try to stitch it all together, which is why you work so many damn hours and often feel like you’re not working on the business, you’re always in it, because you’re holding it together. Or, alternatively - and this is something that the MSP community had that other industries didn’t have as much - you could legitimately go out and buy a bunch of legacy technology that helped to run some of those key operational parts of the business. But the tools were, and are, incredibly conky, very hard to implement and get going, pretty damn expensive, and then after, when it’s all said and done, you’ll still end up becoming a slave to a tool that you put more into than you get out of. And, so I saw that the shape of that market and that world, with my co-founders, we also had our own personal experience and were like “This isn’t right. This isn’t fair. Cloud technology can now make these people’s lives better. They can make their businesses more profitable. They can help them do the work that they love instead of juggling spreadsheets or pulling it together manually.” And, so, it was with that conviction and mission that we decided we were going to do something about it and Accelo was born. Brian: And then, yeah, I know you said you moved to the states in 2011. Is that about the time then this kind of decision was made to take it seriously or you had built the product…? Geoff: Pretty much. We built, we spent some time building the product leading up to that in 2011 but, really, it was the 2011 period where we put the product out into beta in February of 2011 and then really leant into it throughout the course of that year. And that was when - I tell you, we’ve actually still got customers from those early days. Brian: Right. Geoff: It’s incredible. Like, I think about what our product was then and I’m amazed that anybody used it, much less paid for it because it was so MVP, right? Classic start-up journey. And it was interesting that it really still made such a material difference for our customers that we succeeded despite the fact that the product was something that would sort of embarrass me at the time. Brian: Yeah, they say that if it doesn’t embarrass you, then you’ve waited too long to ship it. That’s what I’ve heard. Geoff: That’s exactly right! I have a bunch of friends who were in the service business at the time who asked, “Oh should I use this product?” And I’m like “Ummmm, yeah, you know..”. Whereas now I’m like, “Heck yeah!”. This is definitely now the best product in the world for running a service operation. But for a long time there, it was aspiration at best. Brian: Yeah, we started around the same time, and it’s funny hearing, kind of the value proposition that you tied in there with running on spreadsheets, not knowing what’s going on, it sounds eerily similar to our pitch, you know, pulling different systems together. Geoff: Yeah. Brian: It’s a true need, every small business has that overworked, running around with your head cut off, and I like how you phrased it with this “The PSAs existed”. You guys do not call yourselves a PSA? I know you have project modules, service modules, I believe you have tickets as well, but you don’t call yourselves a PSA. What’s the category that you put yourself in? Geoff: Yeah, we had a look at the PSA market and for a while we tried to fit in, you know. Like, being new kids on the block. We’re thinking “okay, we’ll play this game and be a player in this existing category”. And it became clear as time went by that it really, like while there’s a lot of people probably listening to this who use a PSA or have heard of the category... Brian: Yeah, you have to be gentle. Geoff: Yeah, I mean, from a bigger picture perspective, if you take a step back beyond the MSP industry and look at the service industry more generally, because while all of the professionals in different parts of the service industry have different skills and expertise, like an architect and an engineer are very different to an MSP, the business models are actually quite similar in many ways. It’s smart people doing clever, creative work for clients and creating value with their brains. And, you know, looking at the wider market, it was pretty clear to us that PSA was actually a failed category. It had been attempted to be made, and it was still being slobbed away at some 20 years after it had emerged, and the state of the art was still these incredibly clunky, demanding systems with a big issue of garbage in and garbage out. A huge amount of burden for individual people to just keep the damn things up to date and filled in. All for what? So a CFO can pull a report once a month and feel good? Like, that kind of a mismatch between, you know, effort in and who’s providing that effort and benefit out struck us as a really strange thing. And it was a really common feature of the wider PSA market. We also recognized that the PSA market itself was sort of underselling the benefits of what technology could do to help you run a business. Because it was so focused on really just tracking billing and, in the case of MSPs it was tracking tickets and service contracts, but if you tried to do a project with any of the PSAs that were out there, you realized that they just wrapped them in a label and called it a project but it was really just a jumble of tickets. Conversely, you use other products called PSA products and they’ve got project management built in but they wouldn’t know a service contract or a ticket if it jumped up and bit them. None of them have good CRM and sales pipeline functionality to help you forecast what’s around the corner. So, it just sort of struck us that the PSA category was really just one disappointingly broken promise after another. When we talked to the market and we talked about what they were really challenged by, they were like look, we’ve got marketing automation, HubSpot, InfusionSoft, Marqeta, like, you know, the main tools that small and medium businesses can use and do use. We’ve got sales automation whether it be Salesforce or one of their up and coming challenges. And, of course, we’ve got the accounting piece, whether it be Quickbooks, xero, or something else. But, the bit in the middle, the operations piece where they actually have to run the business, that was their big gap and as we talked to them more and more, they weren’t looking for a different timesheet, they weren’t looking for a different ticket tracker, they’re actually looking for a way to run their operations. And, so that’s where looking at the experience we had of really running a business from coin to cash, not just, you know, in the PSA categories being defined. Talking to our users, it became clear that something that was actually focused on running the business for the benefit of everyone using it was actually an exciting new category and so, that category is called Service Operations Automation and we’re just one of the players who’s really helping to bring what should’ve been PSA’s delivered promise, but we’re bringing it to life in this category that’s much more broad and all encompassing. Brian: What’s the split then of industries that you are successful with now, or verticals? I know it’s the service space, but is it attorneys, photographers…? Geoff: Yeah, not so much the attorneys. So, there’s a couple of criterion. We tend to focus on people at this stage given that we are a tech company out of San Francisco, with still a bunch more that we know we want to do on the product. That tends to be a benefit for people who are classic early adopters, so there’s a bunch of MSPs, a bunch of consulting practices, a bunch of agencies, a bunch of accountants funnily enough. I wouldn’t have thought accountants were necessarily going to be early adopters. You would imagine them to be more tech laggards, but actually they’re not. Tools like xero and Quickbooks online have shown them that the power of the cloud and what it can mean for their business, so they’ve leaned into it and gone, “well what else can we do?”. And that’s where their 40 year old practice management software that’s had a constant lineage since before DAS sort of finds itself struggling to really make its value clear in the face of new technology, like our stuff in the ServOps space. Brian: Yeah, from an MSP standpoint, I know - I go back to it because obviously that’s the listener space - I think we are probably 90% in that traditional MSP space. So, what is, and originally we had hooked up - I should circle back to one of my original points I wanted to make, was, which is typical for our customers or how we get new integrations, is they say, “hey, awesome new product, I use it and I want to use BrightGauge with it, please integrate.” And when we look at these new - anything that’s pitched to us like that - we first just google API doc of [insert company name] and it’s funny because even like Ninja, who we’re friendly with but they just don’t have any API, like they didn’t, they haven’t invested in that part of the business yet, or an API that would be suitable for a reporting tool like ours. But you guys had a great, well-documented system that we could pull data from. It was modern, it was normal in our opinion… Geoff: Yeah, we weren’t forcing you to usurp, right? That’s the key. Brian: Exactly! And you would be amazed how much joy that brought to us. You know, we’re in the early stages of our partnership and just trying to - I think we have five mutual partners - so, how many other (and these are MSPs), so how many other MSPs are there if you’re allowed to answer that question? Geoff: Oh, we’ve got hundreds. We don’t disclose exact customer numbers but we have hundreds and hundreds of MSPs using Accelo today. One number that we do share sometimes, you won’t find this very publicly so it’s a bit of a scoop for you guys, but we find that about 83% of our monthly active users are also daily active users, so we have hundreds of MSPs that are running their business on Accelo with a level of addiction that is just right up there with, you know, Facebook, or Gmail. It’s an intensely heavily used product. Brian: It would have to be, right? If they’re going to run their business on it? Like, that’s awesome. Geoff: Yeah. And it’s great to have that validated because there would be nothing worse than saying yeah, they use it to run their business, and then actually find out they just tinker with it once in a while to create an invoice. Brian: Yeah. Geoff: So, no, this thing really runs the show. Brian: Yeah, it takes over. Um, that’s awesome. And, you guys - and I read this that you raised the $9 million, what was the, and I think you had raised a few million before that at some point. Geoff: Yeah, we’ve raised 11 now. Brian: Ok, so what’s the story behind that in the sense that now you have 9 million to spend? You know, where’s that going and how do you see this shaping up over the next few years? Geoff: Yeah, I mean it’s predominantly going into smart, capable people. You know, what we’ve got with Accelo and what it does for our customers lives every single day is really quite special. But, as a product CEO and one of the founders, I know we’re just in many ways still getting started, so the ability to overlay what we have with even more automation, with even more forecasting, bringing in machine learning and AI to provide insights before you even know what questions to ask - these are all things that should be in the hands of regular people running regular businesses. This shouldn’t be stuff that’s just quarantined to only you know, enterprises and the corporate end of town. Because small businesses, especially in the MSP space, but all sorts of other parts of the services sector, I mean, it’s an industry that creates all the jobs in our economy, frankly. It’s main street prosperity that, you know, small businesses that provide services to other people in businesses create and so, it’s not fair that these industries, that these kinds of people are stuck with spreadsheets or other garbage. They deserve a tool that helps them to be prosperous because, if they fail then people’s livelihoods fail. People lose their jobs, lose their homes, it affects health and marriages. It’s too important to just, you know, sort of say “bad luck, work it out yourself”. Brian: So, is that then… Geoff: ...so, investing heavily in product and growth, to help more people and to help them more easily. Brian: Did uh - so, you sound like a very product-centric guy and I’m similar. It’s kind of where I think a lot of software companies miss, um, if the priorities are in a different direction, especially early on. Where’s your strongest, in the features section - I mean, you built a big product… Geoff: Absolutely. Brian: ...there’s a lot to do there. So, where do you feel you’re strongest? Where do you think you’re weakest, therefore you’re investing in? You know, when you can close a big deal, how do you...what’s that perfect module that you know will get ‘em hooked? Geoff: Yeah. No, it’s a good question. Um, it’s a funny one, because we sort of look at the fact that we’ve got really a multi-product play and they all have to be singing in harmony for the promise to be delivered to clients. As, you know, instead of focusing on one area, letting one area get wake, we really try and spread it around and rise together so we don’t end up off-balance. There’s a few things, though, that a lot of folks can now see coming to the fore as the product rises further, particularly around some of the scheduling resource utilization forecasting dimensions. Just that ability to run your operations and have a good, clear feeling that’s automatically being updated as people do their work, around utilization availability, productivity. That kind of stuff is really quite invaluable, because for a lot of folks it requires today maintaining separate spreadsheets or doing other forms of really manual processes to sort of try and keep a handle on what’s going on. So, that’s I think, really the summary, it’s bringing it together that’s the unique part that other products aren’t even anywhere near… The other thing that’s, that I use as we talk to MSPs, is their expectations from tickets and service contracts and SLAs are pretty advanced, pretty developed. And what that means is that when customers who are not MSPs buy Accelo, they actually immediately get all of the cross-pollination benefits of what a sophisticated, smart, experienced, reactive service provider can do. But, conversely, when an MSP buys Accelo, they benefit from the project management and delivery insights that have been honed by folks running projects whether they’re life or death. And, I think that’s a really interesting perspective and benefit for MSPs because the cloud, while creating a lot of opportunities, also creating a few challenges to the business model of the MSP. It’s no longer a case of walking into your small business customer, installing Microsoft Small Business edition for the service stack and then turning on and licensing whatever the pieces are that they need, and the work is in stitching them together within the server. Now, with the cloud, it’s actually much more important for an MSP to be a trusted consultant and partner because there are so many alternatives and choices, they’re not just whatever Microsoft happens to sell. And, businesses are looking to their MSPs more than ever to provide that kind of counsel and advice. But what it also means is that there’s a lot less remote things to monitor and manage if it’s all living inside Google or AWS or Box or Dropbox or somewhere else. So, we’re finding the MSPs out there are very appreciative and excited that they actually have a project management stack connected to their sales stack with Accelo, that they’ve really never had before with the other major players in the market selling PSA software, you know, not really that capable when it comes to projects. It’s that classic thing of if all you’ve got is a hammer, everything looks like a nail...and with these guys it’s more like, if all you’ve ever done is tickets then everything looks like a damn ticket, and so they just wrap tickets in a label and call it a project; whereas having real-time forecasting on what their project’s profitability is going to be based on the work that’s progressing, or being able to see in real-time what the estimated completion date is based on things moving late or starting early, this is really special and a major benefit for MSPs who, you know, my big prediction is, are going to be doing a whole lot more project-based work than straight service contract work over the next ten years as they evolve, because so much more of the stuff they’ve traditionally been patching, monitoring, and managing is either becoming disposable or moving to the cloud. Brian: Yeah, yeah. So, before we had started BrightGauge, we had an MSP ourselves, and that was always the scare - you know this was ten years ago. It’s amazing how the MSP market still continues to grow. The cloud has taken over a lot, it hasn’t taken over everything, though. So, everyone that was scared crapless like I was ten years ago, you know, it’s not as bad, but it’s just the MSPs nature, they change, because at the end of the day they’re just the technology partner to the small business. So, their needs have to adapt and so far, they do a good job because it’s their livelihood and they have to, so… It’s funny because I just had lunch with a customer on Friday and he was saying the same thing, “Oh, the cloud is going to come in and ruin the business model.” And I thought, man I swear I woke up with chills in 2010, thinking the same thing. Geoff: Exactly. I think it’s a tremendous opportunity, isn’t it? Because it is now so much more complex and you’ve got systems to integrate and connect together. You can create so much value as a trusted technology partner by stitching together some APIs. The customer just looks at you with delight when things light up. So, I think it’s a beautiful opportunity but it does require tools and systems and a toolkit which, just like when VARs became MSPs and that evolution, they needed to have tools that could run service contracts. It’s the same sort of thing here. As MSPs evolve into, whether it gets another acronym and we look back in ten years and go “oh yeah, that’s why we started calling them Cloud Solution Providers”, or something, but regardless of the names and the labels, the smart people who are going through this transition gradually, as you say not the sky falling in, they’re going to need the tools and that’s one thing we hear from our MSP and technology customers a lot, is they love actually having proper project management, which isn’t designed to build a skyscraper, it’s designed to deliver a service project, where you’re doing it in concept with your client, and you know, it needs to be really adaptive. Brian: What - sorry, I’m looking at the time here and making sure we’re respecting it.. Geoff: ...yeah, yeah, sure. Brian: I know you just recently announced or are announcing a NinjaRMM, I believe I saw on the blog.. Geoff: Yeah. Brian: Do you have any other integrations coming besides obviously our wonderful integration at BrightGauge? But any other MSP-specific ones coming down the pike? Geoff: Yeah, we’re working with the good people at IT Glue, still early days, but certainly the ability to take what Accelo does - which is know who your clients and contacts are and obviously then request tickets, retainers, service contracts, being able to then connect that in with documentation and configuration management is really beautiful. So, that’s a work in progress. We’ve been focusing primarily on the Ninja piece for the last little while, but that’s cool. We actually, we didn’t get a chance to make quite as much of a fanfare about it, because it was a really kind of beautiful coincidence. One of our clients is still a very happy LabTech user, whatever they call it now, and they actually built an integration similar to your experience of looking at Accelo’s API docs and going “hm, we’ve got this”. These guys, you know, sort of messaged one day and said by the way, we’ve built this thing and we’re about to launch it on this, you know, I think it’s called labtechplugins.com or something, and sure enough, they built a fully bi-directional integration with LabTech, so folks that really love that product - and in talking to MSPs, there is so much love - they can actually keep their love of LabTech and be able to break out with their alternative parts of the stack that they really don’t love. Brian: Right. Yeah, there’s a loyalty there. God bless them because they’ve funded our evolution… Geoff: Yeah! Absolutely. Brian: That’s awesome. That is a great way to go about expanding the space, is to integrate more tools because automation is so top-of-mind. In the automation space, I know you’re bringing in AI - what is your big, for you your perfect world, you said quotes or invoice or however the phrase you said… Geoff: Yeah.. Brian: What’s your perfect world of a scenario that you kind of tell your prospective customers? Geoff: I mean it’s really, you know, you didn’t get into starting your business to get in their and jockey spreadsheets. No one enjoys spending two to three days a month to do their monthly billing, yet if you don’t do it, then you’re going to go broke. Um, so it’s really about automating as much as possible the busy work, the friction, the overhead that comes with running a business so that you can do what you’re actually good at, what you really love doing. And, whether you choose to take that time that you’re saving and invest it in growth and things that are enjoyable in that respect, or whether you want to invest it in spending more time with your family or finally getting a vacation without fear, you know, it’s your choice. But it’s really freeing you so that you’re running a system to run your business, as opposed to having to tie it all together yourself manually all the damn time. Brian: Geoff, you sound - by the way, it sounds beautiful and I respect and love the vision - what is, for you yourself, for your co-founders, what’s your big plan? What are you telling them - as much as you can tell us, obviously - with regards to money, you’re going to spend it, you’re going to help out a whole lot of businesses around the world. You know, what’s that ten year out game plan for you? Geoff: I think, I mean, reality is what we’re tackling is like the biggest opportunity in B2B SaaS, B2B software as a service technology, and so, for us its drive a company as far as we possibly can, helping as many people sustainably on the way to that destination, whether that’s an IPO or some other form or result. You know, this is an opportunity that’s at least as big, if not bigger than what the good people at Hubspot achieved in marketing automation. You know, it used to be that marketing automation was something you had to buy Eloqua, which is now owned by I think Oracle, you had to spend well into six figures to even get started. Much more like seven figures, and that was, you know, your average florist was locked out of that industry, right? They were still stuck doing things the old way, if at all. And, Hubspot, as an example, came along, made a technology platform that was affordable and accessible for small businesses and now, the florist has marketing automation and I’ll get an email at some point in the next little while reminding me of my upcoming wedding anniversary and making it a one-click process to order some flowers, right? So, that’s marketing automation. Operations automation, which is the category that we’re focused on, is probably between five and seven times bigger than marketing automation when you consider the value that it creates. And while we focus on just the services vertical - and when I say just the services vertical, it’s the largest employer in the Western world, largest private sector employer, it’s about one in six jobs in the Western world in the private sector are in professional and business services, which is the category name that the stats agency gives it. Brian: Right. Geoff: It’s a massive, massive category and yet, it’s worth probably seven times as much as marketing automation. If you think about this, people who are listening this think “ok, how much do I spend in terms of time or money or both on marketing versus my techs? What’s my labor cost look like on that? How many marketers do I have, or how many techs do I have for every marketer?” And you ratio is probably going to be something in the vicinity of 20 to 1. So, if you’ve only got five full time people, then someone’s spending like half a day a week or something like that in marketing. Now, if you’ve got a platform that can automate and help you scale and double the profitability of your service delivery, the place where you create value and make or lose money, that’s a lot more important to your business and your bottom line and your ability to continue to help reaffirm your view as your family’s head of the table than marketing automation, so you look at it and think ok, marketing automation, add it together, market caps probably something around a $20 billion dollar market cap out there and we see this operations automation as being worth, you know, a lot more than that, and so that’s what we’re working towards and you know, we feel like it’s a race against the clock where every year that goes by where we haven’t got the product easy enough to use for people to solve this problem at their own pace, you know, every year that goes by that people don’t know they exist because we haven’t been able to get in touch with them yet and share the news is a year that literally tens of thousands of businesses will fail, if not hundreds of thousands of businesses will fail unnecessarily, you know? So it’s a bit of a mission for us. Brian: No, it’s great. I feel the feeling here, the passion. You know, the Hubspot thing, I have to bring it up, because it’s funny, I just saw today that they’re in beta with some ticketing part of their product, and that’s what always scares the crap out of me with these larger software companies is you kind of jump the shark of we have to have a functionality to provide, because we try to do everything, you know. Geoff: Yeah, yeah. I think they’ll do alright because they’re focused on the, they’re not focusing on the ticket the way that an MSP thinks about it. They’re focusing on the ticketing in the sense that, you know, I’ve actually got a browser tab open here for some baby clothes on Shopify, you know, and if my wife or I were to buy that and there’s going to be a problem, I’m going to want to talk to those guys about it. Brian: Yeah, it’s the conversation, it’s the Intercom model. Geoff: Yeah, exactly. It’s much more Intercom-style. We talk about it as like, you know, there’s products out there - zendesk being the best example of them - where you can do great support for love, but no money. Whereas what a service business needs is ticketing technology and service delivery automation, which is actually focused on delivering a service to clients that at the end of the day you’re being paid for, not just that it’s best efforts. Brian: Yeah, I just, you know, there’s only so much great product a big team can build and that’s always a scary thing for me. I agree with you, they’ll shape it in the way that benefits the ecosystem that they kind of solve, so… Geoff: Correct. The general case, shall we say. Brian: Yeah, exactly. Well, as we depart here, we always like to ask people, and it’s very Tim Ferriss of me, any books that you read that you really enjoy that you’ve passed on to other folks, or any podcasts you listen to on a regular basis? Geoff: Yeah, no, good question. From a books perspective, there’s been a couple that I’ve really enjoyed and have been pretty well-shaping in recent times. One of them is called Play Bigger by a guy called Al Ramadan and his co-authors. It’s maybe a little sort of Silicon Valley in terms of how people think about markets, but I found it to be a really, really good book for thinking about strategy and how you sort of see your place in the world. You can think of it almost as sort of an updated version of that classic marketing text Positioning from back in the ‘70s. I also highly recommend to folks, regardless of their walks in life, whether its business or personal, to make sure you read Simon Sinek’s Start With Why. I think it’s a really important piece for folks who are really trying to understand what they should do next or how they should do it, and it’s been really important to us, understanding that we’re not just solving a problem because we think we can. This isn’t some intellectual exercise, there is a major social, human, life payoff that comes from doing this stuff right, and that’s what drives us, that’s our why. Brian: Gotcha. And I’m sure there’s going to be some folks listening to the podcast that would say, “Man, how can I try this out if everything - it sounds so good”. What would you recommend as a next step for contacting Accelo? Geoff: Yeah, absolutely. So, we have, we’ve stuck with the somewhat unfashionable approach now of letting people try it themselves. Imagine that. So, you can go to Accelo.com, you’ll find a sign up button on a lot of our pages. Just click there, the sign up process takes a couple of minutes, it’s a free 30-day trial, we don’t crimp it, we don’t sort of limit it. That’s probably the best way to get a look at Accelo. We also do, you know, regular walk-throughs and things like that, because it is a big and powerful product. One of the downsides of a trial - we always are kind of torn, on one hand should you trial it empty so people can load their own data into it and, we often, whenever we have a trial loaded up, people go “how do I delete all this stuff??”; and then conversely, how do you demonstrate the joy and the opportunity of seeing what your schedule dashboard looks like once it’s loaded up without having to load it up first - so, we often do webinars and other forms of demos first so folks can see it a bit more in a finished state and have their questions answered as well. Brian: Do you publish price on the site? Geoff: Absolutely. It’s at Accelo.com/pricing. All transparent, all, you know, honest, the way it should be. Brian: Excellent. Well, Geoff, thank you so much, this was awesome, especially for you and I to get to know each other here. Geoff: Yeah! Thanks, man. Brian: If someone wants to reach out to you here, what’s the best way to do that? LinkedIn? Twitter? Email? How does that… Geoff: Yeah, probably just email. If you fill out the contact form on our website, for example, that’ll get through to me pretty quick as well as the broader team, and that’s probably the better way rather than hitting me up directly because there’s a fair amount of travel going on in my world, with multiple continents and multiple offices on multiple continents, so, yeah, that’s a great way to get in touch: the contact form on our website. Brian: Alrighty. And we’ll in show notes put the books and contact info and the website and we’ll get that for everyone. Geoff, I appreciate it. Thank you. Geoff: Thank you. Brian: Hopefully we’ll talk again and maybe we’ll check in in a year and see how we’re both doing, so.. Geoff: ...Looking forward to it, man. That would be great. And it’s been great working with you guys, too. It’s a real delight when you get to work with a partner who reads the documentation and just hits home with it. And, I think as well, there were a couple of opportunities for us to improve things based on your feedback, which it was nice to then, you know, loop the API team in and they took great delight in turning around changes to make things better. So, yeah, awesome working with you guys. Brian: Thank you, Geoff, thank you. Alright, we’ll talk soon. Geoff: Alright, take care. Thanks again.

The Importance of Traction in Finding Business Growth

The search for the right business growth plan can feel like a real shot in the dark. Businesses may spend lots of money on advertising and marketing with little to show for it in the long run. On the flipside, with a little success, business owners may think they’ve nailed their MSP growth strategy. The key to a successful growth plan comes with a strong analysis of what you’re doing right and wrong and with a whole lot of attainable goal setting. No matter where you are in your business lifecycle, a newcomer or industry pro, reading Gino Wickman’s book Traction is a sure fire way to set a path to help your team achieve its core vision. Traction’s success can be attributed to its actionable breakdown of the Entrepreneurial Operations System (EOS) process, showing readers how to help them grow and optimize their business. With an avid fan base of business owners and operators singing it’s praise, it’s come to be the creed for MSP business growth. Due to its popularity in the MSP/ ITSP industry, It’s pretty unsurprising that this has become required reading for the whole BrightGauge team. We have a hard time not recommending it to potential and existing customers alike. So what’s the whole popularity behind Traction and EOS about? The EOS Framework Founded by Traction author Gino Wickman, the Entrepreneurial Operations System (EOS) is a framework for building a business. Widely incorporated by IT and SaaS industries, EOS has helped many to look at their business under a new scope. Especially true for successful businesses who have been around for a while. No matter your level of customer loyalty and longevity, there’s always room for improvement. With EOS, companies can set their vision and measure their growth tactics under six key points of focus: Vision — Success doesn’t just come with having a vision, the whole organization needs to be in on the big picture. More clarity and alignment between your team members means less friction. Focusing everyone’s energy towards the end goal will lead to some amazing results. People — Your most valuable team members don’t just sit at the top of your organization. Great leaders see the potential in everyone and work towards helping them see it in themselves, too. If you don’t have the right people in place, how can you expect to grow? Data — “What gets measured gets improved”. We operate based on this mentality everyday. Focusing on the right metrics helps you keep a finger on the pulse of what’s driving your business to thrive or falter. Issues — It’s natural for every business to face issues and frustrations. But, these obstacles keep you from reaching your vision and must be dealt with head on. Process — Your process is how you operate as a business, and what keeps your team in check. This is meant to be reformulated as you grow. For example, BrightGauge has changed our product development process a handful of times this last year in search of what works best for our team communication and work style. Currently, 6-week cycles are holding strong. Whatever process you set will be better than just winging it. Traction — This is the key characteristic of the most successful business leaders. Their influence drives accountability, focus, and discipline throughout their team. How this has proven effective for us Back in 2016, BrightGauge adopted a a more data driven style to managing our growth. We set out to make sure everyone in the company bought into a growth plan. At the suggestion of many customers, we read Traction. Working off its many great, practical takeaways, Traction encouraged us to implement the EOS system. We saw a 60% spike in growth within the next year. With a company-wide dedication to more transparency, accountability, and cadence came greater teamwide alignment. You can see why we’ve since recommended that everyone pick up this book. A central theme in Traction that’s carried over to BrightGauge is Goals (previously named scorecards), or quarterly rocks. By breaking down your company vision into quarterly goals, you lay down an actionable and trackable path to success. Team members are able to check-in on the progress of their goals on a regular basis, holding everyone accountable to our overall growth plan. Goal setting also encourages commitment. It’s easy to try something new and give up after a short period of time, especially when it comes to setting marketing or sales objectives. Through committing to your team’s top 1-3 quarterly objectives, you’re more likely to feel accomplished and enact positive change in your company. At the very least, you’ll also be able to learn what isn’t helping you work towards your greater vision. Implementing EOS for Your Team We see great value in companies, new and old, taking a fine look at their company vision. To answer a lot of the questions that come up in implementing EOS and choosing the right goals for your growth, we’re hosting a webinar on May 22nd with Ryan Giles, the founder of Traction Strong. An EOS implementer, Ryan is also a previous customer of BrightGauge and has shared his knowledge of the benefits of EOS in Episode 37 of the BrightGauge podcast: “When Ryan discovered and implemented the Entrepreneurial Operating System (EOS) at his MSP, the move yielded immediate results - 30% year-over-year growth, an additional 14 points to the bottom line, and triple the valuation. Seeing first-hand what can be accomplished with the system led Ryan to launch a new chapter in his professional journey, this time as Professional EOS Implementer at Giles LLC.” To learn more about how EOS and goals can make an impact on your business, watch our webinar Guiding Growth through EOS & Goals.

Customer Stories: Be Structured Technology Group

Since getting their start back in 2007, Be Structured has sought growth while sticking to their original mission of providing unwavering customer service that builds noteworthy customer loyalty. Over time, their business model has continued to evolve. Now, Be Structured serves hundreds of clients throughout the Los Angeles area and beyond. They seek to be your strategic partner and one-stop-shop for everything from fixing a printer to managing multi-million dollar capital budgets or very large projects. We spoke with Chad Lauterbach, the CEO of Be Structured Technology Group, to see how they differentiate themselves from competitors and where BrightGauge's dashboards have changed the way they do business. A BrightGauge customer since 2015, Be Structured signed up to see their Kaseya, AutoTask (now AEM), and QuickBooks data in an easy to digest, actionable format. They now use Autotask and Autotask Endpoint Management(AEM) to cover their sales and ticketing needs. Favorite Feature Their go-to tool for keeping on top of all of their customer tickets and to motivate their team with the latest sales data: television dashboards. Building custom widgets to meet their needs, Be Structured's custom KPIs are on display on TV’s throughout their office for all to see. “BrightGauge has helped us with seeing our KPIs through fun, simple math and the real-time ticket data displayed on the 4 TVs we have around our office." A little customer care goes a long way Since acquiring a PSA and RMM over the last decade, Be Structured has come to take on more responsibilities than being a break/fix consulting shop. With most of their growth being organic and through word of mouth, they place a lot of emphasis in treating their employees and customers well. Being kind always pays off in the end. Not only does it build trust and loyalty, it allows you to not be “perfect”, make some mistakes, and work through them as a team. Be Structured also knows it's about understanding what their customers truly need. "We know what we can and can’t deliver and we know what will and won’t be a good fit for us and the client. I think that differentiates us because we care about the technology, the customers business, and how the two fit together. We don’t undersell or oversell the clients based on their needs." "I meet too many MSP owners that are just business owners and sales people. They have an understanding of tech of course, but not down to the detail configuration level, which makes them incapable of actually engineering the right solution for the client. Often they just default to their technology stack or “their way” regardless of it is in the clients best interest… or if it will even work".

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